New Guidelines for Displays at Annual Conference

Date Posted: 1/25/2011

The 2011 Session of the Texas Annual Conference will be held at The George R. Brown Convention Center and The Hilton Americas Hotel. The displays will be located in the George R. Brown meeting halls located next to the General Assembly Theater.


Please read the rules carefully, as there have been reservation changes, so that you fully understand our display procedures. The dates of Conference are May 29 – June 1, 2011.


All tables will be provided with covers and skirts and each table will be 6 feet long by 30 inches wide. Reservations are being accepted and are on a firstcome, first-serve basis. You must have your display reservation in by February 11 to have your group name appear in the Pre-Conference Journal publication.


Each display booth is $70. Please send your check, made payable to the Texas Annual Conference along with your display reservation form.


You may not use glue, tape or pins of any kind on the walls or backdrops of the booths. One light-weight sign (paper or plastic), may be hung from 2 hooks that will be provided, on the backdrop poles. This information might help you in planning for space and what is available.


Tables will be labeled and available for set-up on Sunday afternoon, May 29, no earlier than 2 p.m. Please do not arrive before 2 p.m. The facility will need time to set-up and prepare everything for move-in. All displays must be removed beginning at noon on Wednesday, June 1.


Contact Jan Ervin in the Assistant to the Bishop’s Office for a registration form. The form must be returned to Jan Ervin with your check enclosed. (Do not send form or check to the fiscal office, as this will delay processing of your form.) Your table is not reserved without a check or a voucher form for transfer.


You will receive a confirmation note by May 1 with your booth number, and your reservation will be added to the display list which will be posted on our website, after April 1. We are looking forward to an exciting Annual Conference in 2011.