Part Time Advancing Pastoral Ministry (APL) Administrative Assistant - Center for Clergy Excellence


6/20/2019

The Texas Annual Conference’s Center for Clergy Excellence is currently seeking a part-time (19 hours per week) administrative assistant for the Advancing Pastoral Leadership Program.

The Texas Annual Conference’s Center for Clergy Excellence is currently seeking a part-time (19 hours per week) administrative assistant for the Advancing Pastoral Leadership Program.  This individual is responsible for communicating with APL participants and facilitator, processing invoices and reimbursement requests, delivering supplies to local retreat centers, and managing all the paperwork associated with the program.  The hours are flexible, though do require some on-site work, in addition to local travel.  The individual must have the ability to multi-task and produce in a need-based environment, excellent written and oral communication skills, be proficient in Microsoft Office products, and have a working knowledge of the United Methodist Church and its structure. 

KEY RESPONSIBILITIES AND DUTIES:

  • Communicate with APL participants, coaches and program director
  • Process incoming invoices and manage all tracking systems for budgets for each APL cohort group. 
  • Work with APL cohorts and program director to schedule, communicate and organize budget sheets for all APL retreats
  • Process incoming forms, mail, and checks and manage all correspondence through files and tracking systems.
  • Compile data, compose, and submit annual grant reporting using APL participants, finance department, program director and the Bishop as resources.
  • Act as liaison with outside consultants
  • Make travel arrangements and complete expense reports for all APL cohort groups needing assistance
  • Order and maintain office supplies and retreat materials
  • Purchase snacks and supplies for all retreats in the first 2 years of an APL cohort’s retreat
  • Be responsible for delivering all supplies to Camp Allen (or other retreat center in area) on first day of retreat
  • Work with the retreat centers to prepare adequately prior to the retreats
  • Be responsible for invoices and payments for all office-related needs
  • Schedule and set-up meetings/conference calls/catering as required
  • Create documents for new APL cohorts and send out all communication and advertise alongside the program director and Center for Clergy Excellence
  • Schedule and arrange interviews for new APL cohorts and prepare documents for interview team
DESIRED QUALIFICATIONS:
  • Flexibility, able to multi-task and produce in a need-based environment
  • Excellent oral and written communication skills
  • Proficiency in Microsoft Office products (Excel, PowerPoint, Word, etc)
  • Working knowledge of the United Methodist Church and its structure

Please submit resumes to Elizabeth Duffin at eduffin@txcumc.org