Mission Center: Disaster Project Coordinator


Status: Full-Time, Variable Hours, Not to Exceed 40 hours per week.  1 year contract.  2nd and 3rd year contingent upon performance and receipt of grant funds
Reports to: Disaster Director (DRD),  and Director of the Center for Missional Excellence (“DMDA”)
Office location:          Houston, TX
                                    Lake Jackson, TX
                                    Beaumont, TX
Summary Provides leadership and coordinates all activities involved with Disaster Related Case Management and Disaster Recovery Office ensuring that resources are utilized as effectively as possible in meeting the needs of those affected by disasters within the Texas Annual Conference.  The Project Coordinator reports directly to the Disaster Director and has primary supervisory responsibility to the Disaster Recovery Office personnel.
Essential Duties and Responsibilities include the following and any other duties as may be assigned by the Disaster Director or Director of the Center for Missional Excellence:

  • Ensures the coordination of activities of all Disaster Recovery Officer personnel and maintains effective working relationships with Participating Agencies, other public and private social service agencies, and community resources.
  • Ensures that all Disaster Case Managers engaged in long term recovery case work are utilizing appropriate automated computer databases as prescribed by consensus of the Long Term Recovery group to minimize duplication of benefits.
  • Receives needs assessment surveys and receives referrals from sources other than Participating Agencies.
  • Assigns referrals and surveys meeting the response abilities of the Texas Annual Conference to Disaster Case Managers for follow-up.
  • Assigns all referrals and surveys with identified needs not meeting the response abilities of the Texas Annual Conference to Participating Agencies, keeps records concerning such assignment, monitors case work progress, acts as a resource to Participating Agencies, Case Managers, and recommends action when necessary.
  • Maintains list of individuals who have received UMCOR Disaster Case Management training, including type of training received and Participating Agency employing or supervising such individual.
  • Assists in the development and implementation of case management policies and procedures for the Texas Annual Conference including recommending and setting in place.
  • an appeal process,
  • a process for and conditions under which clients may request a different Case Manager
  • a process for and conditions under which Case Managers are able to utilize common resources on an expedited basis under emergency circumstances
  • Identifies best practices in case management and communicates them to ensure the highest level of service and assistance is provided.
  • Establishes expectations and provides performance feedback on Case Managers responsibilities.
  • Schedules and leads the Case Manager meetings.
  • Schedules and leads Disaster Recovery Office meetings.
  • Ensures records are kept and maintained concerning actions taken by Case Managers, Construction Coordinator, Volunteer Coordinator, Construction Supervisor, Volunteer Host, and Bookkeeper.
  • Follow up and ensure commitments of other funding organizations (non-Rebuild resources) are utilized in meeting the requirements of each Case.
  • Ensures confidentiality is maintained, including ensuring appropriate confidentiality agreements are signed by all organizations in partnership with the Texas Annual Conference and ensuring any other individual and organization with access to case management records are appropriately advised concerning need for confidentiality.
  • Makes periodic reports to LTRGs and to the Disaster Director concerning status of case work, including statistical information such as,
  • number of Cases under review,
  • number of Cases closed, and
  • type of needs addressed by case management process.
  • Attends LTRG meetings.
  • Evaluates and makes recommendation to LTRGs concerning number of Participating Agencies and ongoing performance of Participating Agencies as it relates to their role in performing Disaster Related Case Management.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily: calling to help all people without regard of race, religion, status, gender, etc., good communication skills, ability to work well with various groups, in depth knowledge of the goals and principles of The United Methodist Church, the Texas Annual Conference, UMCOR, and UMVIM, and computer skills necessary for reporting outcomes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.        
Other Duties                                                                                                   
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 
Please submit a resume and cover letter to Rev. Scott Moore at smoore@txcumc.org.  Only those selected for interviews will be contacted.