Finance Secretary - Faith United Methodist Church, Richmond


8/29/2019

Finance Secretary - Faith United Methodist Church, Richmond 
 

Faith UMC in Richmond, TX is currently accepting applications for the role of Finance Secretary. Applicants should have prior experience in finance and bookkeeping procedures and policies. This is a full-time position reporting to the Church Administrator.  Resumes should be submitted electronically to:
Pastor Ross Talbert 
ross.talbert@faithumc.org 
phone 281-341-1510 x 113 
Faith UMC
4600 FM 359 
Richmond, Tx 77406

A detailed job description can be found by on the Faith UMC website, faithumc.org

Principle Function:
Maintain financial records of the church so as to protect and preserve assets, maintain adequate internal controls, implement policies established by the Business Management Committee (BMC), and assist the Church Administrator in financial reporting to various groups and committees within the church.
Reports to:  Church Administrator
Essential Functions:
  • Cooperate in the development of efficient and safe procedures for execution of financial duties in accordance with GAP audit best practices.
  • Cooperate in drafting policies and procedures that protect the assets of the church.
  • Serve as liaison to individuals, groups and committees in regard to all financial functions and procedures.
  • Support Stewardship Committee in the implementation of campaigns.
  • Record all revenue of the church.
    • Oversee implementation of cash handling policies and procedures adopted by the church.
    • Record in a timely manner all revenue of the church, by all methods by which it is received.  
    • Maintain the confidentiality of all donor information.
    • Record designated contributions and ensure gifts are utilized to donor’s specifications. 
    • Handle and acknowledge memorial gifts.
    • Prepare and report charitable contributions to donors on a regular basis.
  • Recruit, equip, encourage, organize and oversee Finance Office volunteers.
  • Execute payment for all liabilities of the church.
    • Oversee implementation of account payable policies and procedures as adopted by the church.
    • Assist in budget process and monitor spending.               
    • Investigate and report any areas of note.
    • Confirm appropriate documentation for all Accounts Payable prior to payment.
  • Ensure payments are made within the agreed upon vendor parameters, while maximizing the church’s revenue management.
  • Ensure timely Preparation of  financial reports and analysis for the Finance team, Board of Steward, Trustees, ministry teams, and other administrative committees as shall be helpful in keeping such groups informed as to the financial status of the Church and availability of funds for a particular area.
  • Prepare customized reports in Shelby Next for monthly reports to various groups and committees as regards their accounts on deposit and/or areas of budget oversight.
  • Ensure all ministry leads have access and basic understanding of budgets and actual monthly and YTD spending.
  • Remit to the conference and district office such apportionments and benevolence payments as has been accepted by the church according to the schedule adopted by the Finance Committee
  • Prepare payroll and payroll tax reporting in timely manner. Implement payroll changes as communicated by Staff Parish Relations Committee.
  • Maintain Human Resource files and documentation.
    • Conduct and maintain Church employee background checks.
  • Maintain financial record archives.
  • Train staff identified as having been assigned to cover duties in instances of absence.
  • Cooperate with the Business Management Committee in the conduct of an annual internal audit and any other audit as undertaken.
  • Conduct all financial responsibilities for the Faith School for Young Children with the same controls, timeliness and expectations as outlined for the church.
Enumeration of essential functions in this job description neither state nor imply these are the only duties to be performed by this employee.  Performance of other duties may be requested as necessary by the supervisor.