Facilities Manager (3/4 Time) - Westlake UMC


4/23/2021

SUMMARY
Responsible for coordination of custodial and maintenance needs, including scheduling and being present for all routine and emergency service visits. Will cross-train with and work in coordination with the Office Administrator. Maintains confidentiality in performance of all tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned.
Answers phone calls and greets walk-ins during assigned work hours, responding in a friendly and helpful manner. Transfers calls, takes messages or facilitates connection with the appropriate person or desired location.
Responds to WUMC maintenance and/or service-related emails, provides answers or forwards to the appropriate staff member.
Reports maintenance and repair needs of the facility to Trustees/Pastor using an electronic form and email. Oversee and coordinate custodial, and maintenance and repair needs, by communicating with custodial/maintenance/repair staff as directed by Trustees and/or the Pastor. Arranges for maintenance and repair or custodial services of the facility including the Preschool and playground as requested. Arranges for setup/tear-down/clean-up for events and meetings as requested.
Oversees budget for custodial staff and office supplies. 
Contacts service providers to schedule service and repair of all equipment as directed. Maintains warranty and other maintenance and repair records of equipment, i.e. copiers, plumbing and HVAC.
Approve calendar/room requests and maintain the Facility Scheduler for calendaring.  Coordinate setup and cleanup of space as required.
Oversee the email accounts on Rackspace for all Westlake-umc.org email addresses.

SUPERVISORY RESPONSIBILITIES 
Directly supervises 3 employees in the custodial department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing and making recommendations to the Senior Pastor related to hiring and firing. Provides training, planning, assigning, and directing work; appraising performance; rewarding and counseling employees; addressing complaints and resolving problems.

QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
A Bachelor’s degree is recommended and/or 2-5 years’ experience in facilities management.

LANGUAGE SKILLS
Ability to read documents and instructions.  Ability to write clearly and communicate well with all people even under difficult circumstances, especially emergency situations.  Ability to produce reports, business correspondence.  Ability to effectively present information and respond to questions from members of the congregation, staff, and the general public in both small and large groups in a professional and friendly manner.

MATHEMATICAL SKILLS
Ability to calculate figures and amounts related to purchasing, charges for products and services, and ongoing costs of maintenance.  Ability to read and analyze budgets, time sheets, financial reports, and proposals/bids from vendors.

REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of written or oral information.

CERTIFICATES, LICENSES, REGISTRATIONS
Safe Gatherings Certified, a valid Texas Driver’s License. Knowledge or certification of use of AED equipment and First Aid is desired.

SPECIAL SKILLS
Computer knowledge and skills including Word, PowerPoint, Excel, Internet, Social Media and ability to learn WUMC specific software.  Familiarity with ACS and Facility Scheduler preferred.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit, walk, stand, talk, listen and type.  The employee is frequently required to climb stairs. The employee is occasionally required to move quickly and to lift or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

The work environment is usually quiet, but there is occasionally exposure to loud noises.  It may be necessary to walk where ground is uneven and there is a risk of falling. 

Interested parties, please submit your resume and cover letter to jobs@westlake-umc.org.