Administrative Assistant to Assistant to the Bishop - Texas Annual Conference


3/28/2022

Position Summary
Administrative Assistant supporting the work for the Assistant to the Bishop. Serving as Coordinator of Annual Conference is a 9-month project each year organizing and planning all aspects of this meeting for approximately 2400 people. Pre-Conference Journal is produced from reports from all centers, committees, teams, institutional entities, etc.  This journal is used for clergy and delegates in preparation for the upcoming annual conference.  Following Annual Conference a TAC Conference Journal is produced which is the historical records from the Pre-Conference Journal and Annual Conference itself along with follow-up reports such as Daily Proceedings of the Annual Conference, which is the verbatim minutes.  Nominations of the General & Jurisdictional Delegation is held every four years and Nominations of the Annual Conference Committees/Teams is held every four years.
 
Duties and Responsibilities
The Administrative Assistant of the A2B duties and responsibilities include:

  • Annual Conference Coordinator
  • Scheduling and calendaring meetings and supporting relating Boards, Councils and Committees, as needed, including:
    • The Missions Team
    • The Church & Society Team
    • The Annual Conference Planning Team
    • The Committee on Nominations
    • Extended Cabinet
    • Appointive Cabinet
    • Conference Leadership Team
    • Others as needed
  • Conference Office/District Office Liaison
  • Pre-Conference Journal Publication
  • Conference Website Calendar Editor
  • Conference Journal Publication
  • Extended & Appointive Cabinet Hostess
  • Conference Leadership Team Hostess
  • General & Jurisdictional Conference Election Coordinator
  • Nominations Coordinator
  • Shelby Arena Coordinator
  • Jurisdictional Conference Coordinator (When in TAC Conference Bounds)
  • Works in tandem with the Episcopal Office
  • Other duties as assigned by supervisor
Qualifications
  • High School diploma or GED required.  College education and/or additional training preferred.
  • Five years administrative office experience required.  Non-profit or church office experience preferred.  United Methodist Church experience preferred.
  • Good moral character required.  Courteous respectful team player required.  Practicing United Methodist or Christian preferred.
  • Extreme confidentiality of all aspects of work
  • Due to nature of this office and the sensitive information communicated Clergy or Clergy Spouses are not eligible
Skills
  • Proficiency in the use of computers, scanners, printers, copiers and other office equipment required.  Proficiency in Word, Outlook and Excel required.  Experience with Shelby Financial and/or other accounting software programs preferred.
  • Exceptional organizational and communication skills required.  Good people skills are a must as this person will receive a number of guests and organize a number of meetings.
Compensation and Benefits
  • Annual salary based on skills and experience
  • Excellent benefits, including group health insurance paid by employer; employer-matched retirement savings plan; ten holidays each year plus vacation, sick, and personal days
 
Conclusion
This job description is intended to convey information essential to understand the scope of the job and the general nature and level of work performed.  However, this is not a complete list of qualities, skills, efforts, duties, and responsibilities associated with this position.